What’s on the delivery invoice template
Extra fields on this template: Account.
| Service | Qty | Rate | Amount |
|---|---|---|---|
| Same-day delivery, zone 1[date] · Ref [order no.] | 12 | $18.00 | $216.00 |
| Same-day delivery, zone 2[date] · Ref [order no.] | 5 | $26.00 | $130.00 |
| Rush, under 2 hoursSurcharge per delivery | 3 | $15.00 | $45.00 |
| Waiting timeOver 10 min, per 15 min | 4 | $10.00 | $40.00 |
| Mileage beyond zonePer mile | 22 | $1.20 | $26.40 |
| Total | $457.40 | ||
Example prices in US dollars. Replace them with your own; in the generator, any currency works.
What to put on a delivery invoice
- The client account and the period covered.
- Each delivery or group of deliveries with dates and the client’s order references.
- How it’s priced: per delivery, by zone, by mile, or by weight.
- Surcharges: rush, after-hours, waiting time, fuel.
- Proof of delivery: say it’s available, or attach it.
For freight and long-haul loads, use the trucking invoice template.
Frequently asked questions
Should I invoice each delivery or monthly?
Regular business clients usually prefer one invoice per week or month listing every delivery. One-off customers pay per delivery.
How do I charge a fuel surcharge?
As its own line, usually a percentage of the delivery charges, with the basis stated in the notes.
What payment terms do couriers use?
Net 15 or Net 30 for business accounts; payment on booking for individuals.