What’s on the translation invoice template
| Service | Qty | Rate | Amount |
|---|---|---|---|
| Translation, Spanish to EnglishContract, source words | 4200 | $0.14 | $588.00 |
| Proofreading, second linguistWords | 4200 | $0.04 | $168.00 |
| Certified translationBirth certificate, per page | 2 | $35.00 | $70.00 |
| Rush delivery48-hour turnaround | 1 | $120.00 | $120.00 |
| Total | $946.00 | ||
Example prices in US dollars. Replace them with your own; in the generator, any currency works.
Invoicing translation work
Bill per source word for documents, with a minimum fee for short jobs; per hour for editing, transcreation and review; and per page for certified documents. Name the language pair, the project or file, and how words were counted. Agencies often send a purchase order. Quote its number on the invoice, or it may not be paid. Show rush fees and repetition discounts (from translation memory) as their own lines.
Frequently asked questions
Source words or target words?
Source words is the industry standard, since the count is known before the work starts.
What is a minimum fee?
A flat charge for short jobs, such as an email or one-page document, that covers your setup time.
Do I charge for repetitions?
Many translators give a discount for repeated and matched segments; state your scale.