What’s on the web design invoice template
Extra fields on this template: Project.
| Service | Qty | Rate | Amount |
|---|---|---|---|
| Milestone 2: design8 page templates, 2 rounds of revisions | 1 | $2,400.00 | $2,400.00 |
| CopywritingHome, about, services pages | 3 | $180.00 | $540.00 |
| Hosting, 12 monthsAt cost, [provider] | 1 | $228.00 | $228.00 |
| Domain renewal, 1 yearAt cost | 1 | $18.00 | $18.00 |
| Care plan: updates, backups, monitoringMonthly | 1 | $99.00 | $99.00 |
| Total | $3,285.00 | ||
Example prices in US dollars. Replace them with your own; in the generator, any currency works.
What to include
- The milestone being billed and what was delivered or approved.
- Design and development as fixed-price phases, or hours × rate.
- Pass-through costs: hosting, domain, premium plugins or fonts, at cost or with a stated markup.
- Recurring services: maintenance, hosting management, SEO, as their own lines.
- Ownership and transfer terms: when the client owns the code and assets.
Milestone billing for web projects
A common split is a third on signing, a third when the design is approved and a third at launch. Keep the domain and hosting in the client’s name where you can, and say on the invoice whether you’re reselling or passing them through at cost.
Frequently asked questions
How much deposit should a web designer take?
Often 30–50% before starting, with the balance split across milestones.
Should I invoice for hosting?
If you buy it for the client, yes: as its own line at cost or with a stated markup, and with the renewal date.