What’s on the personal trainer invoice template
Extra fields on this template: Client.
| Service | Qty | Rate | Amount |
|---|---|---|---|
| 10-session package60 min, valid 3 months | 1 | $650.00 | $650.00 |
| Single session[date], 60 min | 2 | $75.00 | $150.00 |
| Custom training program12-week plan | 1 | $120.00 | $120.00 |
| Body composition assessment | 1 | $40.00 | $40.00 |
| Total | $960.00 | ||
Example prices in US dollars. Replace them with your own; in the generator, any currency works.
What to put on a personal trainer invoice
- The client, and the package or sessions bought.
- Session length and dates, for single sessions.
- Programs and plans: training programs, nutrition plans, assessments.
- Package expiry and sessions remaining.
- Cancellation policy.
Packages paid up front are the norm in personal training. Show sessions remaining on each new invoice or receipt so clients don’t lose track.
Frequently asked questions
Should packages expire?
Many trainers set an expiry, such as 3 months for 10 sessions, to keep clients consistent. Some states restrict expiry on prepaid services; check yours.
Do personal trainers charge sales tax?
A few states tax fitness services; most don’t. Check your state.
Can clients pay from an HSA or FSA?
Usually only with a letter of medical necessity from a doctor. Itemized invoices help if they do.