What’s on the hourly invoice template
Extra fields on this template: Period.
| Service | Qty | Rate | Amount |
|---|---|---|---|
| [Mon date]: [task]Hours | 8 | $65.00 | $520.00 |
| [Tue date]: [task]Hours | 7.5 | $65.00 | $487.50 |
| [Wed date]: [task]Hours | 8 | $65.00 | $520.00 |
| [Thu date]: [task]Hours | 6.25 | $65.00 | $406.25 |
| MileageMiles, at cost rate | 42 | $0.70 | $29.40 |
| Total | $1,963.15 | ||
Example prices in US dollars. Replace them with your own; in the generator, any currency works.
How to invoice for hours worked
- One line per day or task, with the date and what you did.
- Hours as decimals: 7 hours 30 minutes is 7.5, 15 minutes is 0.25.
- Your rate, and overtime or after-hours rates on separate lines.
- The billing period the invoice covers.
- Expenses you pass on, such as mileage, without markup unless agreed.
Keep a timesheet and attach it, or offer it on request. Clients pay hourly invoices faster when they can see the hours match what they expected. For fixed-price work, use the service invoice template.
Frequently asked questions
How do I convert minutes to hours?
Divide the minutes by 60: 15 minutes is 0.25, 20 minutes is 0.33, 45 minutes is 0.75.
Should I round time up?
Many professionals bill in 6- or 15-minute increments. Say which in your agreement and apply it consistently.
How often should I send hourly invoices?
Weekly, every two weeks or monthly. Shorter periods keep amounts small and easy to check.