What’s on the photography quote template
Extra fields on this template: Shoot.
| Service | Qty | Rate | Amount |
|---|---|---|---|
| Event coverageHours | 6 | $250.00 | $1,500.00 |
| Second photographerHours | 6 | $90.00 | $540.00 |
| Edited imagesAbout 400, online gallery | 1 | $0.00 | $0.00 |
| Engagement session1 hour, 1 location | 1 | $350.00 | $350.00 |
| TravelBeyond 30 miles, per mile | 60 | $0.70 | $42.00 |
| Total | $2,432.00 | ||
Example prices in US dollars. Replace them with your own; in the generator, any currency works.
What to put on a photography quote
- The shoot: date, location and hours of coverage.
- Deliverables: number of edited images, format, gallery, prints or albums.
- Turnaround time.
- Usage rights: personal or commercial, and for how long.
- Extras: second shooter, travel, rush editing.
- Retainer and when the balance is due.
For commercial shoots, price the license by usage (web, print, advertising) and duration, separately from the creative fee.
From accepted quote to invoice
A quote is a fixed offer: once the client accepts it in writing, by signing it or replying to say yes, both sides are bound by its price and scope. Keep the accepted copy. When the work is done, open the quote in the free quote maker and switch it to Invoice, or start from the photography invoice template. Anything the client added later goes on its own line.
Frequently asked questions
Should the retainer be refundable?
Most photographers make it non-refundable, since you turn down other bookings for the date. State it in the quote and contract.
Do I need to mention copyright?
Yes. You usually keep the copyright and license the images; say what the client may do with them.
Should I list the number of images?
Give an approximate number or range, so the client knows what to expect without tying you to an exact count.