Free quote maker, send a price today.

A professional quote takes a few minutes with Billsato's free quote maker. Here is how it works.

1. 1

   Add your business details. Enter your business name, address, email and phone, and upload your logo. It prints at the top of the quote.

2. 2

   Add the client. Enter the client's name, company and address. Use “Add field” for a reference such as a project name or the client's request number.

3. 3

   List what you're quoting for. Put each product or service on its own line with a quantity and price, or hide quantities for fixed-fee work. The total is calculated as you type.

4. 4

   Set the valid-until date. The second date on the quote is “Valid until”: the last day the client can accept at this price.

5. 5

   Add your terms. In the notes, say what's included, the payment terms, any deposit, and how the client accepts: by signing, replying, or with a purchase order.

6. 6

   Download the PDF. Check the live preview and download a print-ready PDF. When the client accepts, switch the document to Invoice and download the invoice.

A quote (or quotation) is a fixed price you offer for a defined piece of work or set of goods, before the client commits. Once the client accepts it, that's the price you've agreed, as long as the work stays as described.

That's what separates a quote from an estimate: an estimate is your best guess and can change; a quote is a commitment. Quote when you know the job well enough to stand by the price. If you can't yet, send an estimate.

Clients compare quotes side by side, so make yours complete and easy to read:

• Your business details: Name, address, contact details and tax number if you have one.

• The client's details: Name, company and address, and their reference if they gave you one.

• A quote number and date: So the client can accept “Quote Q-0007” and you can match it to the invoice.

• Each item with its price: Products, services or project phases on separate lines, with quantities where they help.

• Tax and total: Show tax separately, so the client sees the full price.

• Valid-until date: The last day the price stands. Thirty days is common.

• What's included and what isn't: Delivery, installation, revisions, travel: anything a client might assume.

• Payment terms and deposit: When you'll invoice, how much is due up front, and when the rest is due.

• How to accept: A signature, a reply email or a purchase order. The quote has a signature box for the client.

• Quote: A fixed price for a defined job, valid until a set date.

• Estimate: An approximate price that can change if the job does. Use the free estimate maker.

• Proforma invoice: A quote laid out as an invoice, mostly used in international trade so the buyer can arrange payment, an import license or a letter of credit before the goods ship.

• Invoice: The request for payment once the work or goods are delivered. Switch your quote to Invoice to make it.

• Answer the brief exactly: Use the client's own words for what they asked for, so it's easy to compare.

• Price options separately: Put extras on their own lines so the client can say yes to the core job without negotiating the whole quote.

• Make accepting easy: Say exactly how to accept, and include a signature line.

• Keep it short: One page is ideal. Put long specifications in an attachment.

• Follow up before it expires: A short reminder a few days before the valid-until date often brings the decision forward.

When the client accepts, keep their acceptance (the signed quote, their email or the PO) with your records. When you invoice, switch the document from Quote to Invoice above the preview: the lines carry over, and you give it an invoice number and due date.

Billsato Pro tracks quotes for you: mark a quote accepted or declined, and turn it into an invoice with its own number in one click. It's free for 7 days, then $10 a month.